Presenter Resources

Please make sure that your HRS account contact information is correct, especially when you are preparing to participate as faculty for HRS2025. Take a few moments to update your profile information in your HRS Account - pay particular attention to your first name, last name, title, degrees and certifications, and organization. The information provided in your HRS account is used on all event technology platforms including the online planner, mobile app, and online meeting platform.

For 2025, we are collecting faculty headshots directly from your HRS account. Simply select the pencil icon above your name in your member profile to add or change your photo. Photos should be in .jpg or .png format. Photos uploaded to your profile page in the Mobile App will not be reflected in your speaker account. To have your headshot appear in the Mobile App/Online Planner along with your presentation/session, you must update your profile photo within your HRS account, linked above.

To view your session details or to print/reprint your session confirmation, visit the the Faculty Portal and log in using your HRS credentials. You can view your invitation in the Message Center found on the top right navigation menu. From here, you can view your invitation(s) including important information such as session date, time, format, and location.

Upon accepting your invitation to present, all faculty must agree to the Heart Rhythm 2025 Faculty Letter of Agreement. A copy of this letter can be found here. 

Coming soon.

PowerPoint Presentation Size Requirement

Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate all event technology platforms for all delivery methods. The following templates are provided to assist you with preparing your presentation.

Download Heart Rhythm 2025 PowerPoint Templates here:

#HRS2025 PPT Template

IMPORTANT: Faculty will not be able to use an Apple device during their presentation(s).

Whether your are a seasoned speaker or this is your first time presenting, consider these presentation pointers for a dynamic scientific presentation¹. Read the full article for more information.

Presentation Pointers: Content

1. Know your audience.
2. Tell audience members up front why they should care and what's in it for them.
3. Convey your excitement.
4. Tell your story.
5. Keep it simple.

Presentation Pointers: You

1. Set the stage.
2. Get ready to perform.
3. Stride up to the podium.
4. Stand tall and keep your chest lifted.
5. Smile.
6. Speak up.
7. Take your time.
8. Talk to the audience, not the screen.
9. Stick to your time frame.
10. Don't drift off at the end.

Six dos and don'ts of PowerPoint slides

1. Less is more.
2. Create sections.
3. Avoid clutter.
4. Make it readable.
5. Use visuals.
6. Check your spelling.

¹From Larkin, M. How to give a dynamic scientific presentation: Convey your ideas and enthusiasm – and avoid the pitfalls that put audiences to sleep. August 4, 2015. Accessed April 5, 2021. www.elsevier.com/connect/how-to-give-a-dynamic-scientific-presentation

Read the full article for more information.

HRS, as an ACCME-accredited provider of accredited continuing education (ACE), requires that all faculty follow the guidelines set forth in Standard 4 of ACCME's Standards for Integrity and Independence in Accredited Continuing Education when presenting in an HRS-provided educational activity. As such, you are expected to present education that is fair and balanced. All clinical content presented should support safe, effective patient care. In addition:

1. All recommendations for patient care in accredited continuing education must be based on current science, evidence, and clinical reasoning, while giving a fair and balanced view of diagnostic and therapeutic options.
2. All scientific research referred to, reported, or used in accredited education in support or justification of a patient care recommendation must conform to the generally accepted standards of experimental design, data collection, analysis, and interpretation.
3. Although accredited continuing education is an appropriate place to discuss, debate, and explore new and evolving topics, these areas need to be clearly identified as such within the program and individual presentations. Engagement in these topics should not advocate for or promote practices that are not, or not yet, adequately based on current science, evidence, and clinical reasoning.

For more information regarding content validity standards or other requirements of the ACCME, please visit https://accme.org/accreditation-rules/standards-for-integrity-independence-accredited-ce

Whether you are an invited speaker, chairing a session, or sharing your research in an abstract presentation, HRS requests that you keep diversity, equity, & inclusion at the forefront of your mind. HRS is committed to providing an inclusive environment in all activities where everyone feels valued, respected, and welcome. 

And for more information on HRS' commitment to DE&I, please visit HRSonline.org/about-us/dei. 

The #HRS2025 Mobile App will be available in early 2025.

Full Meeting

*Students are defined as an undergraduate student enrolled in an accredited college or university who is not employed as a healthcare professional. Requires copy of student identification current through April 30, 2025.

I have been invited as faculty for an in-person session in San Diego. What travel expenses will be covered?
HRS2025 Faculty receive a 75% discount on their registration. No additional travel expenses are provided.

I have been invited and accepted as faculty for an in-person session in San Diego. Do I need a registration discount code?

There is no discount code needed but you must have accepted your faculty invitation prior to registering. Once you login to our registration site to register for the meeting, your 75% discount on registration will already be applied upon checkout. If you are not receiving the registration discount, please contact [email protected] for further assistance.

I have been invited as faculty for an in-person session in San Diego. I am not able to attend. Could I participate in the session remotely through zoom or record my presentation?
It will not be possible to present remotely during HRS2025. If you are not able to attend in person, we ask that you decline your invitation. An alternate will be asked to present in your place.

I'm Chairing a session at HRS2025. How do I see who the presenters are in my session so that I can contact them?
Please view your chair invitation on our faculty management platform. Log in with your HRS ID and password. On the top navigation menu, select "Messages" then "Invitations" in the drop down menu. From here, you will see your list of sessions. For any with a Chair role, when viewing the invitation, you can select the "+" to the left of "Session Information" which will show you all presentations and invited faculty for that presentation. Their email addresses will also be provided so that you may contact them to prepare your session.

How do I upload my HRS2025 presentation?

Faculty and presenters must upload their presentations to the online portal, Orchestrate. Login information will be emailed to you in February 2025. Your upload should be completed by April 10, 2025 to ensure successful upload and that the presentation will be available to present onsite.

Additional changes can be made after the April 10th deadline, if needed. These can be made directly in Orchestrate or onsite at the Speaker Resource Center. Any updates to slides should be submitted a minimum of 4 hours prior to session start time (the day before for early morning sessions) to ensure the most updated version is available in the session room.

Remember to download the official HRS2025 PowerPoint Templates from this site for use in building your presentation.

Why do I receive an 'Error' when uploading my file in Orchestrate?

Please make sure your file name does NOT include any dots (".") in the name. A sample title format is: Poster_Name_1234

I want to upload my presentation in San Diego. Is this possible?
A Speaker Resource Center will be available onsite in San Diego in Room 6A.

Speaker Resource Center (Room 6A) Hours:

Coming soon.

I want to practice my presentation in San Diego. Will there be an area to do this?
A rehearsal space is allocated inside the Speaker Resource Center. Hours are listed above. The room is equipped with the same equipment we have in the session rooms and will allow you to rehearse prior to your presentation.

What does the area we are presenting in San Diego look like?
This will vary depending on session room. Please see your faculty invitation for further details on your session room set up.

How will I present? Will I have a microphone? A laser pointer?
Most speakers should present from the podium on stage. You will have a podium microphone as well as a slide advancer and mouse pointer. Speakers within a Panel Discussion session will speak from their seat and will be provided with handheld microphones. 

Can I see my presentation notes? How will I see my presentation?
Speakers will have access to presentation notes when presenting. A small screen will be available on or next to the podium displaying your presenter view notes.

How will attendees interact with me during my presentation?
Each session room will be equipped with an audience mic so that attendees can ask questions and interact with faculty. Attendees are also encouraged submit questions through our audience response system (ARS) via their mobile device. This mobile friendly tool can be accessed by attendees through the mobile app or through a url link that will be posted in the room for each session. If you are interested in including slides where you ask the learners to participate (i.e., polls or multiple-choice questions), please refer to the basic uses for Conference i/o. Review the FAQs and visit the Speaker Resource Center onsite in San Diego to finalize and practice your presentation.

I have questions about the Audience Response System (ARS) that will be used at #HRS2025. Who do I speak with?
Stop by the Speaker Resource Center onsite to speak to one of our technicians about ARS.

Coming soon.

• I'm having trouble logging into Orchestrate, any suggestions?
  • Orchestrate is not yet available. Access to Orchestrate will be provided in February 2025.
• Can a presenter who cannot make it in person because of an emergency upload a presentation to present remotely?
  • At this time, we are not offering the option to present remotely. We recommend that you utilize another option (present the slides yourself, ask another speaker to fill in, or remove the presentation entirely and extend the length of the other presentations by a few minutes each). In a few select circumstances, we may be able to offer a pre-recorded presentation to be shown on site for speakers that are unable to attend their session in person, however this should be a last-resort option. 
• Do we have a timer to keep the session on time?
  • Yes, a timer will be provided.
• Do we respond to questions on the tablet or go over them out loud?
  • We recommend that you try to answer as many questions out loud as you can so that the full audience has access to the question and answer. However, you can answer directly from the tablet as needed. 
• Will the moderator password be shared?
  • All tablets provided in the room will be automatically logged in with the moderator password so there is no need to remember it at this time.
• What's the easiest way to find the Orchestrate link?
  • The Orchestrate link will be sent out in February 2025.
    
    We are asking that all presentation materials be uploaded by April 10, 2025. You can make edits via Orchestrate or on-site in the Speaker Resource Center at any time. Please allow up to 4 hours for the updated file to be available online.

• Why do I receive an 'Error' when uploading my file in Orchestrate?

  Please make sure your file name does NOT include any dots (".") in the name. A sample title format is: Poster_Name_1234

• If we have a headshot taken on site, will it be updated on our HRS profile?
  • Your headshot will be emailed to you. You can choose whether or not to upload this to your HRS profile.
• My session says there are 4 presentations but only 3 show up in the Online Planner. What does this mean?
  • If ScholarOne shows 4 presentations but only 3 show up in the Online Planner, it is likely because one of your speakers has either not accepted their role or have declined. You can confirm their invitation status in Scholar One. Please reach out to them directly if they have not yet accepted and encourage them to do so. 

Coming soon.

Coming soon.

A Speaker Resource Center will be available onsite in San Diego in Room 6A.

Speaker Resource Center Hours

Coming soon.

The room is equipped with the same equipment we have in the session rooms and will allow you to rehearse prior to your presentation.

What is the delivery method for my session?

All sessions for HRS2025 will be delivered in person in San Diego*. At this time, we do not have an option to prerecord OR to present remotely. If you are unable to attend in person, please decline your invitation and an alternate speaker will be invited. 

*Abstract presenters who are unable to attend in San Diego will have an option to upload an audio/video presentation to be presented via our online Abstract Catalog.

Details regarding session types offered at Heart Rhythm 2025 can be found here. 

Coming soon.

Complimentary professional headshots will be available. Hours of operation will be posted shortly.

Headshots should be emailed to you within 24 hours of when they are taken. You are encouraged to utilize these headshots to update your HRS profile page. Information about how to update your profile can be found here.

• Plan to engage the audience - utilization of polling or other interactive tools is recommended when possible. Add these into your session and choose "Yes" when asked if you have audience polling in your presentation during your upload to Orchestrate
• Give yourself plenty of time to get from your hotel and/or shuttle drop off to your session room.
• Utilize the Speaker Resource Center to confirm successful upload of your presentation and rehearse in a dedicated space utilizing the available technology that will be in your session room.
• Arrive 15 minutes prior to your session start to meet with your chairs and co-presenters to review the session flow.
• Respond to audience questions as presented by the session chairs
• Respond to the Speakers Survey which will be made available to you at the end of your session

Full Meeting

*Students are defined as an undergraduate student enrolled in an accredited college or university who is not employed as a healthcare professional. Requires copy of student identification current through April 30, 2025.

I cannot attend in San Diego and would like to change the presenting author to someone who can. How do I do this?

Send an email to [email protected] that includes your Abstract ID and the name of the author that will present in San Diego. HRS staff will make the change and send a new invitation to present to the presenting author.

These #HRS2025 templates are recommended, but not required to use. Please download the 16:9 Scientific Poster Templates per category here:

Coming soon.

A Speaker Resource Center will be available onsite in San Diego in Room 6A.

Speaker Resource Center Hours

Coming soon.

The room is equipped with the same equipment we have in the session rooms and will allow you to rehearse prior to your presentation.

What do I do if I need to change the presenter for my abstract?

For abstract presenters, if you need to change the presenting author, please email [email protected] and make the request. Provide the abstract ID along with the new presenter's name and email address. A new invitation will be sent to the updated presenting author.

I'm ready to prepare my presentation, where do I start?

Oral Abstracts:

• Oral Abstract Presenter Resources - Coming soon.

How long do I have to present my science?

View your presentation information in the Presenter Portal. Once logged in, select "Messages" in the top right navigation menu. From here you will see your invitation which includes the date, time, and location details of your presentation. If you have additional questions, feel free to contact [email protected].

What materials do I need to prepare as an oral abstract presenter?

Oral abstract presenters are required to upload a slide presentation for use on-site in San Diego. In addition to these slides, oral abstract presenters may upload an optional ePoster PDF for use in our online abstract catalog.

Where do I upload my science?

Orchestrate will be available in February 2025.

We are asking that all presentation materials be uploaded by April 10, 2025. You can make edits via Orchestrate or on-site in the Speaker Resource Center at any time. Please allow up to 4 hours for the updated file to be available online.

What is the deadline for uploading my materials?
All presentations should be uploaded to Orchestrate by April 10, 2025 to ensure successful upload in time for presentation onsite. Additional changes can be made but final materials should be uploaded a minimum of 4 hours prior to session start time (the day before for early morning sessions).

What file types can I upload?
All slides should utilize PowerPoint and a 16:9 aspect ratio. ePoster PDFs should also be in landscape orientation with a 16:9 aspect ratio.

Why do I receive an 'Error' when uploading my file in Orchestrate?

Please make sure your file name does NOT include any dots (".") in the name. A sample title format is: Poster_Name_1234

I want to upload my presentation in San Diego. Is this possible?
A Speaker Resource Center will be available onsite. Presentations should be uploaded a minimum of 4 hours prior to session start time (the day before for early morning sessions).

Speaker Resource Center (Room 6A) Hours:

Coming soon.

I want to practice my presentation in San Diego. Will there be an area to do this?
A rehearsal space is allocated inside the Speaker Resource Center. Hours are listed above. The room is equipped with the same equipment we have in the session rooms and will allow you to rehearse prior to your presentation.

What does the area we are presenting in San Diego look like?
Details coming soon.

How will I present? Will I have a microphone? A laser pointer?
Speakers should step up to the podium to present. You will have a podium microphone, presenter view screen, and a slide advancer/mouse pointer.

Can I see my presentation notes? How will I see my presentation?
When presenting from the podium, you will have access to presenter view. If you choose to present from your seat, HRS can not guarantee that you will have access to presenter notes from the confidence monitor. Therefore, if you would like to see your notes, it is highly recommended that you present from the podium.

How will attendees interact with me during my presentation?
Each session room will be equipped with an audience mic so that attendees can ask questions and interact with faculty. Attendees are also encouraged submit questions through our audience response system (ARS) via their mobile device. This mobile friendly tool can be accessed by attendees through the mobile app or through a url link that will be posted in the room for each session. If you are interested in including slides where you ask the learners to participate (i.e., polls or multiple-choice questions), please refer to the basic uses for Conference i/o. Review the FAQs and visit the Speaker Resource Center onsite in Boston to finalize and practice your presentation.

I have questions about the Audience Response System (ARS) that will be used at #HRS2025. Who do I speak with?
Stop by the Speaker Resource Center onsite to speak to one of our technicians about ARS.

How can I ensure a successful oral abstract presentation at Heart Rhythm 2025?

• Give yourself plenty of time to get from your hotel to your session room.
• Utilize the Speaker Resource Center (Room 6A) to confirm successful upload of your presentation and rehearse in a dedicated space utilizing the available technology that will be in your session room.
• Arrive 15 minutes prior to your session start to meet with your chairs and co-presenters to review the session flow
• Respond to audience questions as presented by the session chairs
• Respond to the Speakers Survey which will be made available to you at the end of your session

What do I do if I need to change the presenter for my abstract?
For abstract presenters, if you need to change the presenting author, please email [email protected] and make the request. Provide the abstract ID along with the new presenter's name and email address. A new invitation will be sent to the updated presenting author.

I’m ready to prepare my presentation, where do I start?

Poster Presenters:

• Poster Presenter Checklist - coming soon

How long do I have to present my science?
Each poster session at #HRS2025 is 2 hours long. It is recommended that you get set up/hang your poster during the first 30 minutes, be present at your poster during the middle hour of your assigned poster time, and use the last 30 minutes to wrap up any final discussions with attendees and take down your poster. To break this down by poster session:

What materials do I need to prepare as a poster presenter?

• ePoster PDF (to be uploaded)
• Paper Poster (to be printed)
• Audio recording of your presentation (optional, to be uploaded and added to the online abstract catalog)

Where do I upload my science?
Presenters must upload their materials to the online portal, Orchestrate. Login information will be provided via email once available. This upload should be completed by April 10, 2025. If any changes need to be made, this can be done at the Speaker Resource Center in San Diego (details below).

Remember to utilize the HRS2025 Poster Templates when creating your Poster PDF. You will also upload your optional audio recording to Orchestrate.

You are also expected to have your paper poster printed. You are free to have this printed on your own with your own printer or you can utilize HRS’ partner - Genigraphics.

Why do I receive an 'Error' when uploading my file in Orchestrate?

Please make sure your file name does NOT include any dots (".") in the name. A sample title format is: Poster_Name_1234

What is the deadline for uploading my materials?
All presentations should be uploaded to Orchestrate by April 10, 2025.

What is the deadline for printing my poster?
If printing your poster on your own, make sure to order with enough time to have it delivered before you depart for San Diego.

If printing through HRS' preferred vendor, details coming soon.

What file types can I upload?
For your ePoster, please utilize PDF and maintain a 16:9 aspect ratio.

For your audio recording, please utilize mp4 format. Keep your video at 3 – 5 minutes in length to ensure that the file size is not too large for upload and presentation in the Abstract Catalog.

What size poster should I print?
The poster boards available to you are 8’ x 4’ and are approximately 3-4’ above the floor. It is up to you how much of the poster board space you would like to utilize, however, the recommended poster sizes in Landscape Orientation are:

• 45" x 80" (114.3 x 203.2 cm)
• 36" x 64" (91.44 x 162.56 cm)

What do I need to bring with me to San Diego for my presentation?
If you are printing your poster on your own, bring your poster. Otherwise, there is nothing else needed to bring!

If you utilize HRS' preferred poster printing vendor, your poster will be waiting for you in San Diego. Simply stop by the pick-up area prior to your presentation time.

HRS will provide push pins for you to hang up your poster during your session.

I want to upload my ePoster in San Diego. Is this possible?
A Speaker Resource Center will be available onsite in San Diego in Room 6A. You may upload your material on-site but they may not appear in the abstract catalog for up to 4 hours from the time of upload.

Speaker Resource Center (Room 6A) Hours

Coming soon.

I want to practice my presentation in San Diego. Will there be an area to do this?
A rehearsal space is allocated inside the Speaker Resource Center (Room 6A) in San Diego. Hours are listed above. This area will not be identical to what you will experience in the Abstract Pavilion, but it will provide you with a private space to practice your presentation if desired.

What does the area I am presenting in San Diego look like?
Each poster session consists of up to 110 double-sided poster boards. You will be assigned one side of a board and will stand next to your poster. Posters are grouped by abstract submission category so you will likely be near other posters of a similar topic.

How do I know which Poster Board to place my poster on?
Please visit the Presenter Portal and view your invitation. Your poster board number will be listed like the following example: PO-01-101. “PO" indicates a poster session, “01" indicates which session you are assigned, “101" indicates the board number you have been assigned. If you have any questions, please utilize the Abstract Pavilion help desk on site where HRS staff or volunteers can help you find your correct poster board assignment.

How will attendees interact with me during my presentation?
During your assigned poster session, you are expected to stand by your poster within the middle hour assigned (though you are free to remain by your poster for the full two hours). During this time, attendees will be browsing the poster boards and may stop to ask you additional questions regarding your research.

How can I ensure a successful poster presentation at Heart Rhythm 2025?

• Upload your required materials by April 10, 2025.
• Order your paper poster with enough time to allow for shipping either to your home or to San Diego
• Allow yourself extra time to get from your hotel/shuttle drop off or another session room to the Abstract Pavilion before your presentation.
• Pick up your poster (if you ordered through HRS) at least 30 minutes before your assigned Poster session time. Posters can be picked up at the Info Desk in the Abstract Pavilion.
• At the start of your assigned poster session, hang your paper poster board in your assigned space using the push pins provided
  • Do not hang your poster up before your assigned session start time as this may be confused with a previous session's posters and removed.
• At the end of your assigned poster session, be sure to remove your poster from the poster board and take it with you.
• Any posters remaining at the end of each session will be taken down by HRS staff and volunteers and stored at the Info Desk. Any posters that have not been picked up by 12:00pm on Sunday, April 27th will be thrown out.

You are free to have this printed on your own with your own printer or you can utilize HRS’ preferred poster printing vendor.

All poster presenters are required to bring a printed poster for their presentation at Heart Rhythm 2025. This year, HRS has partnered with Genigraphics to offer a poster printing service that will deliver to San Diego for your convenience. Please download the Presenter Resources page of HeartRhythm.com to download poster templates for use in your poster presentation. Select the template based on your abstract category or utilize the general #HRS2025 poster template.

You are free to have your poster printed on your own and do not have to utilize Genigraphics, however HRS is pleased to offer this convenient service.

Posters ordered through Genigraphics can be picked up during the following hours

Coming soon.

The abstract pavilion is made up of 110, double-sided poster boards so that up to 220 posters can be presented during each session. Posters can be identified by their poster board numbers. For example, PO-01-101 provides the following details: "PO" indicates that it is a poster session, "01" indicates that it is taking place in Poster Session I, and "101" indicates poster board 101.

There are seven poster sessions taking place at Heart Rhythm 2025 and each have a slightly different layout of poster boards based on abstract category. To browse the Abstract Pavilion by category and poster board, maps will be coming soon.