Faculty Engagement Plan
Faculty participants are essential to our meeting; we empower them by providing information and resources to be utilized during their preparation for their role(s). Download the Faculty Engagement Plan to view an illustration of your responsibilities as a faculty participant.
The Faculty Engagement Plan can be used by new and senior faculty participants to collaborate and prepare for #HRS2021!
The following information is provided to help guide you through your #HRS2021 experience as Faculty.
HRS2021 Session Chair Informational Webinar - July 19
Session Chairs of an HRS2021 In-Person Session in Boston participated in an informational webinar on Monday, July 19 at 7:00 PM Eastern Time. This webinar also contains important information which will be disseminated to session presenters.
- View the recording here. Passcode: 9@!HDHC8
- View the PowerPoint slides.
- View the Presentation script.
- View the FAQs document (coming soon).
The following topics will be covered:
- Chair Confirmation Document
- HRS2021 Delivery Methods
- Sync Moderation and Support
- Onsite Meeting Room Setup
- Chair Responsibilities
- Presenter Responsibilities
- HRS2021 Flexibility
- Speaker Resource Center
All chairs and presenters should re-print their session confirmations by visiting the Faculty Task Management Portal
Upload Your Science to #HRS2021 Abstract Catalog
HRS requests ALL abstract presenters (Oral Abstract, Poster Session) to upload their science for inclusion in the Heart Rhythm 2021 Abstract Catalog. Upload your science here. The deadline to upload to the Abstract Catalog is July 14, 2021, at 11:59 pm ET.
Two Options to upload content (Pick one):
**-Upload a PowerPoint presentation of your abstract or an ePoster (a single slide, of your approved abstract) with a 3-5 minute narrated commentary of your abstract. (See instructions below on how to record your audio in PowerPoint and save it as an MP4 file, pptx files not accepted)
- Upload your ePoster or PowerPoint presentation as a PDF file with no audio.
**Recommended for virtual poster presenters, those that cannot present at #HRS2021 in Boston
- Create a PDF or single slide of a traditional flat board poster.
- Posters should be in landscape orientation 16:9 aspect ratio.
- Include all information from your original abstract submission on your poster. You do not need to have a specific "Abstract" section. This information can be included in other sections of your poster.
- Include disclosure information for the presenter and lead investigator in the lower right-hand corner. If you have nothing to disclose, include that information as well.
Recorded PowerPoint Abstract (MP4):
Abstract Presenters can submit their audio along with their slide(s) by using the "Record" function in PowerPoint under the "Slide Show" menu. Please record the presentation you have planned for the live meeting and submit the slide(s) with audio/video. For tips on how to record your presentation, please visit HeartRhythm.com, under “Tips for recording Your Presentation”.
Zoom Recording: You can also complete a recording via Zoom, instructions on how to do so can be found here. Zoom - (Windows, Mac): Instructions
This virtual catalog will be available after the embargo on all accepted #HRS2021 abstracts is lifted on Tuesday, July 27th at 5:00 PM ET. Note, your accepted abstract will still appear in the supplement to the August Heart Rhythm Journal.
If you have any questions, please contact HRS at email@example.com
Onsite in Boston - Poster Presentations
The Abstract Pavilion
The Abstract Pavilion is Heart Rhythm 2021's reimagined poster hall featuring thirteen Poster Pods for each of the five poster sessions from Wednesday, July 28 to Friday, July 30. No more flat board posters, all digital posters at #HRS2021. All posters presented in-person at the Abstract Pavilion will also be available digitally via the Heart Rhythm 2021 Abstract Catalog. Attendees can move between the pods as abstract authors present during their 10-minute time-slot.
Additional new features for the hall this year include poster catalog stations (bring your own headset to connect to audio!) where attendees can peruse the virtual abstract catalog and seating areas reserved exclusively for presenters and attendees to continue the conversation after their presentation.
Poster Pod Setup
- Each poster pod consists of a 60-inch TV monitor with speakers, connected to a laptop computer with an external mouse, and hard-wired internet. The laptop projects to the TV screen. Each PC laptop has windows 10, PowerPoint 2019, and the latest adobe reader.
- Please note, sound amplification will not be provided to presenters, be prepared to speak in a voice that can be heard by the audience gathered around the pod.
- Poster Pods will have seating for presenters and attendees.
Presenting at the Poster Pod
Reminder: Upload your poster to the Abstract Catalog. For poster presentations in Boston, we encourage you to upload the file you would like to present in person to the #HRS2021 abstract catalog.
Optional: Each laptop will have a USB outlet, if you're delayed uploading your science or want to present an alternative version than what you uploaded to the catalog, saving your presentation on a USB drive is another way you can present your poster.
Presenters will access their e-Poster/ presentation on the provided laptop, from the #HRS2021 Abstract Catalog.
Presenters will have the ability to move through the slides of your uploaded presentation or zoom in/out on your e-Poster using the mouse. If you wish to play a video recording, please expand to full screen and press play on your recording. Detailed instructions will be posted at each Poster Pod as a reminder.
Please keep to your assigned time in order to not impact or delay your fellow presenters or the schedule for each pod. Each presenter is allotted 10 minutes total for their presentation. If your presentation time has ended and you would like to continue the conversation with your audience please move to one of the seating areas to continue the conversation.
Heart Rhythm 2021 Abstract Catalog
Attendees will be able to peruse the Abstract Catalog and listen to presentations, thus enhancing their understanding of your research. This virtual catalog will be available to all Heart Rhythm 2021 attendees after the embargo on accepted abstracts is lifted on Tuesday, July 27 at 5:00 PM ET. Your accepted abstract will also appear in a supplement to the August Heart Rhythm Journal.
Abstract Pavilion in Boston - Poster Presentations
New this year: All poster presentations at Heart Rhythm 2021 in Boston will be presented digitally!
New this year: Poster Presenters will be assigned a 10-minute time slot within one of five Poster Sessions held in the Boston Convention & Exhibition Center. Your digital poster will be displayed on one of 13 poster pods, each featuring a 60” inch monitor. Pods will be positioned in compliance with COVID-19 safety protocols to allow for social distancing. Presenters should prepare a five-minute scientific presentation and allow for five minutes of Q&A.
Oral Abstract Sessions
Abstract Session - Includes didactic presentations of abstracts representing significant clinical and translational research findings by topic category. Each presenter will have 10 minutes for their oral presentation with the use of PowerPoint slides. There will be 5 minutes of Q&A immediately after the presentation.
Abstract Plus Session - Oral Abstract Plus Session includes didactic presentations of abstracts representing significant clinical and translational research findings by topic category. Five abstract presenters and one commentator. Each abstract presenter will have 10 minutes for their oral presentation with the use of PowerPoint slides.
- Abstract Commentator - The Abstract Commentator will follow the last presentation with 10 minutes to make comments on papers that have been presented during the session. Comments should highlight those issues that are very important, the issues that may not be as important, or point out items that might be helpful in discussing the topic at hand and how the body of literature is likely to be moved forward by the specific presentations of that session.
Onsite in Boston - Speaker Resource Center Hours and Info (BCEC Room 52A)
The HRS2021 Speaker Resource Center is located in the Boston Convention and Exhibition Center and will be open during the following hours:
|Tuesday, July 27||2:00 PM – 5:00 PM|
|Wednesday, July 28||6:30 AM – 4:00 PM|
|Thursday, July 29||7:00 AM – 4:00 PM|
|Friday, July 30||7:00 AM – 3:00 PM|
|Saturday, July 31||7:00 AM – 10:00 AM|
Speakers can upload their presentation(s) and use the dedicated rehearsal space to practice using the technology in the meeting room. Technicians will be available for assistance and to answer any questions you may have. Light refreshments are provided.
Uploading Your Presentation
Faculty and presenters must upload presentations to the online portal, Orchestrate. In-person Faculty and presenters may also visit the Speaker Resource Center in the Boston Convention & Exhibition Center to upload presentations onsite.
A live rehearsal space is located inside of the Speaker Resource Center in the Boston Convention & Exhibition Center (Room 52A).
The Heart Rhythm Society uses multiple technologies inside meeting rooms, including Sync (the HRS2021 audience engagement technology). Practice your presentation, get comfortable with the audio-visual set-up in the room including the speaker prompt tools, and see how Sync will work in real time. Rehearsal space is first-come, first-served. Technicians will be available for assistance and to answer any questions you may have.
Sync Audience Engagement - In Person and Livestreamed Faculty
HRS2021 Faculty are encouraged to view the following recordings to learn more about audience engagement for In Person and Livestream sessions in Boston.
Webinar #1: Speaker Webinar for Sync Platform
On Demand Recording
- Using Sync to enhance your presentation
- Best Practices when using Audience Engagement Technology
- Using Sync tools and features
- Creating and inserting polling slides into your presentation
- Moderating eQ&A
Webinar #2: Open Conversation & Speaker Q&A with HRS and Sync Team
On Demand Recording
- Your Sync and audience engagement questions answered!
Prepare Your HRS2021 Presentation
Whether your are a seasoned speaker or this is your first time presenting, consider these presentation pointers for a dynamic scientific presentation1. Read the full article for more information.
Presentation Pointers: Content
- Know your audience.
- Tell audience members up front why they should care and what’s in it for them.
- Convey your excitement.
- Tell your story.
- Keep it simple.
Presentation Pointers: You
- Set the stage.
- Get ready to perform.
- Stride up to the podium.
- Stand tall and keep your chest lifted.
- Speak up.
- Take your time.
- Talk to the audience, not the screen.
- Stick to your time frame.
- Don’t drift off at the end.
Six dos and don’ts of PowerPoint slides
- Less is more.
- Create sections.
- Avoid clutter.
- Make it readable.
- Use visuals.
- Check your spelling.
1From Larkin, M. How to give a dynamic scientific presentation: Convey your ideas and enthusiasm – and avoid the pitfalls that put audiences to sleep. August 4, 2015. Accessed April 5, 2021. https://www.elsevier.com/connect/how-to-give-a-dynamic-scientific-presentation
Read the full article for more information.
Recording Your Presentation - Virtual/On Demand Faculty Only
Before Recording Your Presentation
- Connect with the other speakers and chairs in your session. Their information can be found in the HRS2021 Task Management Portal along with contact information, which you can view by clicking into each session you have accepted. Collaboration between session chairs and speakers provides an opportunity to delve deeply into the subject matter and explore all angles.
- Download the official HRS2021 PowerPoint templates to use for your presentation.
- Virtual/On Demand presenters should set up the presentation so that the disclosure slide is placed as the first slide in the presentation.
Virtual/On Demand Speakers have 2 options to record and submit presentations:
Option 1: Schedule an Appointment with Freeman to Record
- Take advantage of the HRS2021 professional recording services by scheduling recording time with Freeman, the HRS2021 Online Event Platform provider.
- Recordings can be scheduled the week of May 10, between the hours of 8:00 AM and 5:45 PM Eastern Time.
- Upload your PPT file via Orchestrate, the HRS2021 event technology platform, 72 hours in advance of your scheduled recording.
- After your presentation is recorded with Freeman, you are all set! Freeman will upload your recording back into Orchestrate so that HRS may begin the CME content approval process.
Option 2: Submitting Your Presentation on Own
- Under this option, the deadline to submit your presentation is May 19.
- Upload your presentation via Orchestrate, the HRS2021 event technology platform.
- Check your email for a communication containing your login information and password for Orchestrate.
- Final file format must be submitted as an MP4 file.
Tips for Recording Your Presentation
- Use a microphone and test audio before recording. Wired headsets will generally produce the best quality audio and pickup less ambient noise.
- Record your presentation from a quiet location.
- Practice your presentation and recording beforehand.
- Be mindful of lighting. Try practicing with different lighting to find the best effect.
- When you are ready to record, open your slides in full screen mode.
FOR EXAMPLE: If using Microsoft PowerPoint, give your presentation in “Slide Show” mode.
- Begin your presentation on your disclosure slide, which should be the first slide of your presentation. A brief pause in between slide transitions may be needed with some recording applications below.
- Refer to these Speaker Resources for perfecting your presentation:
Download the Official HRS2021 PowerPoint Templates
PowerPoint Presentation Size Requirement
Please be sure that when preparing your PowerPoint slides your file sizes are 16x9 to accommodate the room screen size (In Person delivery) and/or the event technology platform (Virtual delivery). The following templates are provided to assist you with preparing your presentation.
Download Heart Rhythm 2021 PowerPoint Templates
IMPORTANT: Please make sure your PowerPoint presentation is compatible with Windows Office 2003 or Office 2007. Faculty will not be able to use an Apple device during their presentation(s).
Update Your HRS Account Contact Info
It's always a good idea to make sure that your HRS account contact information is current. This is especially important when preparing to participate as faculty for HRS2021.Take a few moments to update your profile information in your HRS Account. At a minimum, update your first name, last name, title, degrees and certifications, organization. How you are listed in your HRS account feeds how your information will appear in the online planner, mobile app, and the virtual meeting platform.
Download the HRS2021 Mobile App
Download the mobile app by searching for HRS2021 in your app store. To begin building your schedule, login to the mobile app using your Badge ID and last name. Your badge ID can be found on your registration confirmation.
Upload Your HRS2021 Professional Headshot
Don't forget to upload your professional headshot into the Heart Rhythm 2021 Tasks Management Portal (TMP) so that your photo will automatically display in the online planner, the mobile app, and the event technology platform.
Instructions for uploading your professional headshot:
- Visit your Heart Rhythm 2021 Tasks Management Portal (TMP). You will be asked to login using your HRS account credentials.
- After login, you will see your name on the top right corner of the TMP.
- Click the drop-down arrow next to your name and select “Profile”.
- One the left side of the screen, click the photo icon and follow the instructions to complete. Photos must follow these specifications:
Format: .png or .jpg
Image Size: max 160px x 160px
File Size: 25kb
Get Social and Share Your Excitement for HRS2021
Get social and share your excitement about Heart Rhythm 2021! Download and post the “I'm presenting” badge on social media. Feel free to use the pre-written tweet and social media post copy below and be sure to tag the Heart Rhythm Society by including #HRS2021.
Tweet: It's confirmed — I'm attending Heart Rhythm 2021! Looking forward to learning from the brightest minds in #EPeeps around the world and reconnecting with colleagues. Also excited about this year's new hybrid format! HeartRhythm.com. #HRS2021 @HRSonline
Social Media Post: It's confirmed — I'm attending Heart Rhythm 2021! Looking forward to learning from the brightest minds in #EPeeps around the world and reconnecting with colleagues. Also excited about this year's new hybrid format! See for yourself at HeartRhythm.com. #HRS2021 #GlobalEP
Register for HRS2021
Register for Heart Rhythm 2021. All presenters and chairs are required to register. Faculty enjoy a 75% discount off their registration fees; Abstract Presenters receive a 50% discount. Please be sure to select the "In-Person+Virtual" option if you plan to join us in Boston, regardless of if you are a virtual presenter or an in-person presenter.
The Heart Rhythm 2021 Abstract Submission Site is now closed. Notifications will be sent April 9, 2021. Accepted submissions will be published in a supplement in the Heart Rhythm Journal.
Notifications will be sent April 9, 2021. To withdraw an abstract from Heart Rhythm 2021, the Presenting Author must submit a request in writing to abstracts@HRSonline.org by April 23, 2021, 11:59 PM ET.
Accepted abstracts are embargoed until 5:00 PM ET on Tuesday, July 27, 2021. The only information that may be released prior to this date is the abstract title and the authors’ names. Any additional information regarding any abstract submission may not be released before this time. Failure to honor embargo policies will result in the abstract being withdrawn and barred from presentation.
HRS is committed to upholding the highest ethical values and encouraging professional and principled behavior by its staff and volunteers. As part of this commitment to transparency and accountability, and to attain the highest standards of excellence, HRS requires the disclosure of relationships to maintain independence, objectivity, and scientific rigor in all activities.